"Moten Aamali" offers businessmen, businesswomen, and investors an integrated system for managing their daily and strategic business, through a specialized team and professional services that save them time and give them real results.
Smart Executive Secretarial
- Managing calls and meetings.
- Organizing schedules and appointments.
- Sending reminders and following up on commitments.
Preparing and following up on correspondence
- Writing official letters.
- Managing paper and electronic correspondence.
- Coordination with government agencies or companies.
Organizing and managing meetings
- Preparing invitations and attachments.
- Booking halls and preparing shows.
- Attending on behalf of others and writing the minutes and recommendations.
Contracts and Proposals Management
- Preparing price quotes and presentations.
- Coordinating the signing of contracts and monitoring their implementation.
- Managing negotiations on behalf of the party.
Financial and administrative follow-up
- Preparing budgets and invoices.
- Analysis of expenses and revenues.
- Submitting periodic reports to the client.
Public Relations and Representation Department
- Representing the client at events and meetings.
- Coordinating attendance at conferences and exhibitions.
- Interacting with partners and clients on behalf of others.
Logistics and organizational services
- Arranging reservations, travel, and transportation.
- Organizing investment tours.
- Supervising the implementation of field tasks.
At “Moten Aamali”, we do not provide traditional office services, but rather provide dedicated executive business management that is professionally managed, so that the client feels that he has a personal business manager who manages the details of his day, achieves his goals, and relieves him of the burdens of management and busyness.
The client should feel as if he has an executive arm accompanying him every step of the way… that doesn’t miss an opportunity, isn’t late for an appointment, and doesn’t burden himself with details.
Details of executive services provided
Smart Executive Secretariat Management
- Receiving and managing calls according to the customer's schedule.
- Organizing files, documents, and arranging electronic archiving.
- Communicating with relevant parties (companies – ministries – clients).
- Set up a daily/weekly/monthly task schedule with automatic reminders.
Official correspondence and communications management
- Professional drafting of all types of letters (thanks, apologies, contracts, demands, etc.).
- Print the letters on the customer's ID and send them in the customer's name.
- Archiving and tracking incoming and outgoing correspondence with reports for the client.
Organizing and coordinating meetings on behalf of
- Scheduling meetings in coordination with the other party.
- Prepare the meeting minutes and a summary of the points.
- Attending meetings on behalf of the client when needed, and submitting the report.
- Booking halls, organizing presentations, and providing the technologies that accompany the meeting.
Contracts and Transactions Management
- Drafting and legally reviewing contracts.
- Reviewing contracts received from partners or suppliers.
- Monitoring the implementation phases and the parties' adherence to the contract terms.
- Save a secure electronic copy and remind the customer of renewal or payment dates.
Financial monitoring
- Preparing customer invoices for customers or suppliers.
- Customer account management and cash flow analysis.
- Notification of payment and due date dates.
- Preparing simplified weekly and monthly reports.
Representation and coordination on behalf of
- Official response to customer messages.
- Speaking on behalf of the client with companies or official departments.
- Preparing the client for formal meetings (notes – meeting objectives – background of the other party).
- Communicating with the client's partners to ensure the relationship runs smoothly.
Booking and Tour Management
- Booking hotels, flights, and transportation.
- Organizing field trips inside or outside Saudi Arabia.
- Preparing a comprehensive visit program for entities or projects.
- Coordination with embassies and visa centers if necessary.
Managing daily tasks
- A digital dashboard for the client to view all completed tasks.
- Following up on daily requests, from booking to arranging a meeting or preparing a report.
- An internal alert system to confirm receipt of the service or outputs from the customer.
Managing presentations and quotes
- Preparing professional PowerPoint presentations for the client's identity.
- Designing marketing, sales, and financing proposals.
- Prepare PDF files that can be sent to the other party.
- Managing presentations in meetings or sending them electronically.
- Monitoring responses to offers and documenting results.
Order management and follow-ups
- We receive any order from the customer via WhatsApp or phone.
- Open a “business ticket” within our order system.
- Directing the request to the relevant authority (internal or external).
- Follow up on implementation and provide the client with a notification of completion.
Business analysis and consulting
- Conduct a periodic assessment of the project or activity status.
- Submitting a monthly report that includes challenges and opportunities for improvement.
- Preparing a Business Improvement Plan.
- Schedule meetings to discuss future steps.
Official Files and Documents Management
- Organizing and storing official papers and important documents.
- Sending periodic notifications to the customer regarding renewal and update dates.
- Government and private licensing and renewal management.
Professional Relations Management
- Building a database of partners, suppliers, and customers.
- Organizing and updating B2B relationship files.
- Sending greetings on special occasions and following up on strategic relationships.
- Preparing follow-up reports for the client regarding each relationship and its importance.
Online reputation management
- Monitoring the presence of the digital customer (Google/Media).
- Providing periodic reports on the impressions of customers or partners.
- Managing audience reactions in a professional manner.
- Suggesting interventions to improve the client's image when needed.
Protecting the client's interests
- A thorough review of any offers sent to the client from third parties.
- Providing legal or operational feedback as needed.
- Protecting the client's time from unnecessary meetings or unserious dealings.
Imagine having an executive arm that never stops following up, eyes that see the details before you do, and a team that works silently for you… This is the promise of “Moten Aamali”.
Contact us
If you have any questions or inquiries about our services, please don't hesitate to contact us.